Crisis Doesn't Wait
For Office Hours.
Your clients call when they finally build the courage—often at 9 PM or on weekends. If they get a voicemail, that courage fades. Our HIPAA-Compliant Intake Agent answers 24/7 with compassion, triages their needs, and books the intake session instantly.
The Courage Gap.
It takes a client weeks to build the nerve to call a therapist. That phone call is a fragile moment of resolve. If it goes to voicemail, 70% of callers hang up and never call back. You aren't just missing a session fee; you are missing the window to intervene.
Context-Aware Intake Routing
The Agent detects intent and switches empathy protocols instantly.
Relationship & Marriage
TRIGGER: "ARGUMENTS", "DIVORCE"
Checks for "Joint Session" availability. Asks: "Are you looking to come in together or individually?"
Trauma & Anxiety
TRIGGER: "PANIC", "PTSD"
Uses "Calm Voice" latency. Prioritizes "Sooner Availability" checks. Marks file as "Sensitive."
General Counselling
TRIGGER: "SAD", "STUCK"
Standard Intake Script. Collects insurance vs. private pay preference.
Agent 01: The Compassionate Intake
Never sounds robotic. Trained on 'Therapeutic Presence' voice models. It collects demographics, insurance info, and presenting problems without rushing the caller.
Agent 02: The Directory Closer
Paying for Psychology Today profiles? When a potential client emails you, Agent 02 calls them within 60 seconds. "I saw your inquiry about anxiety support—Dr. Smith has an opening Tuesday."
Agent 03: The Retention Loop
Client ghosted after 3 sessions? Agent 03 sends a gentle voice note or text: "Just thinking about our last session and wanted to see how you've been managing [Issue]." Soft re-engagement.
Bank-Grade Privacy.
HIPAA Compliant.
Your practice lives and dies on confidentiality. Our architecture ensures no call data trains public models. All intake transcripts are encrypted via AES-256 and deposited directly into your secure EHR (SimplePractice, Theranest, Jane).
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Captured Missed Calls
Recovered Appointments
Burnout vs. Support
❌ The Solo Practitioner Burnout
- Answering calls between sessions (no reset time)
- Playing "Phone Tag" for 3 days
- Losing clients to the "Next Available" therapist
- Stressing about filling cancellations
✅ SystemPros Practice AI
- 100% Focus on the client in the room
- Intake is done BEFORE you speak
- Calendar fills while you sleep
- HIPAA Compliant Security